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Housing Legal Secretary

Position:

Support Services

FLSA Classification:

Non-exempt

Reports To:

Practice Group Director, Assigned Staff Attorney

Overview of Position:

Inland Counties Legal Services is seeking legal secretaries to join our organization in San Bernardino and Riverside.  Inland Counties Legal Services, Inc. is a nonprofit organization providing legal services to low-income persons residing in Riverside and San Bernardino Counties. ICLS targets services to seniors and those in the greatest social or economic need. Legal services are provided by attorneys, or paralegals under the direct supervision of an attorney. Levels of service include advice and counsel, limited action (includes negotiations and preparation of legal documents), as well as direct representation before administrative law and civil courts.  ICLS provides legal assistance in eight practice groups: Outreach, Consumer, Housing, Family Law, Immigration, Systemic/Impact, Health Law and Public Benefits.  Visit our website at www.inlandlegal.org for more information.

Overview of Position 

The Legal Secretary performs comprehensive administrative and clerical support functions for the Housing practice group.  This position helps maintain the efficiency of office procedures and case management for both attorneys and paralegals.

Specific Duties and Responsibilities:

  • Transcribe and proofread legal documents
  • Maintain practice group and litigation calendars for staff
  • Facilitate the meeting of deadlines by providing timely reminders
  • Accurately file documents with the court system ahead of deadlines
  • File, organize, scan, copy, and fax legal documents in a timely manner
  • Answer phone calls, redirect calls, and take messages where appropriate
  • Assist with case file maintenance and compliance review
  • Performs other related duties as required

Desired Education and Experience:

  • High School Diploma or Associates Degree preferred
  • 1-year relevant experience
  • Knowledge of legal terminology and legal document management
  • Experience with Cloud-Based environments and transitioning to a paperless environment
  • Knowledge of principles and processes for providing customer and personal service
  • Effective oral and written communication skills
  • Accurate typing skills with the ability to type 75 WPM
  • Previous calendaring experience in a high volume environment
  • Ability to be flexible to adapt and act quickly when urgent matters require
  • Self-motivated, takes initiative, ability to learn quickly
  • Access to, or ability to obtain high speed home internet for remote work
  • Language: Ability to read, write and communicate in English with Spanish being a plus

Benefits & Compensation:

$20 to $25 Hourly

How to Apply:

Submit a resume and cover letter to HRManager@icls.org

The recognition of our common humanity is the first step in fostering a diverse environment. The sum of our unique differences is greater than our individual parts. Our unique stories and experiences allow us to better solve the challenges that our community faces. Staff approach professional relationships with humility across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation,
socio-economic status, immigrant status, religious identity, physical and mental disabilities, and/or limited English proficiency with a willingness to consider unique perspectives. Inland Counties Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.