ISSUED BY: Inland Counties Legal Services
1040 Iowa Ave., Suite 109
Riverside, CA 92507
PROPOSAL DUE: Monday, August 27, 2025
Table of Contents
- Description, Purpose, and Objectives
- Budget and Timeline
- Format for Proposals (Response Requirements)
- Evaluation Process
- Appendix A: Custodial Tasks
- Appendix B: ICLS 2025 Holiday Schedule
- Appendix C: Floor Plan of Suite 109
- Description, Purpose, and Objectives
Inland Counties Legal Services (ICLS) is issuing this Request for Proposal (RFP) for nightly
custodial services located at the following ICLS branch office:
Riverside: 1040 Iowa Avenue, Suite 109, Riverside, CA 92507
The office consists of 30 private offices, kitchen/breakroom, 2 workrooms with a copier, and 2
large conference rooms. The office is 11,397 SF. Proposals are requested from companies that
have demonstrated the ability to perform the tasks identified in this RFP. Custodial services must
be provided five (5) days per week, Monday through Friday after 5:00 P.M. Weekend services
will not be required.
Restroom cleaning services and paper supplies will not be required in the Riverside location.
See Attachment A for a list of custodial services required.
Custodial services will not be required on holidays and weekends. Please see Attachment B for a
list of ICLS holidays.
All proposals must include the following:
– Pricing options for custodial services listed
– Pricing for any additional services that may be required
– Price increase options for the next three years
ICLS will contract with the successful vendor for three years. A thirty (30) day written termination
notice will be required by both parties to end the contract. The selected vendor must provide
general liability insurance to ICLS upon execution of the contract.
2. Budget and Timeline
Proposals are open from August 12, 2025, through August 27, 2025. A vendor will be selected
once LSC prior approval has been granted.
ICLS must get prior approval from the Legal Services Corporation (LSC). This process can take
up to sixty (60) days. Once approval is received, ICLS will notify the successful vendor to begin
services.
3. Format for Proposals (Response Requirements)
All proposals must adhere to the format below.
- Vendor’s name, address, telephone number, email and a description of the vendor’s legal
status, e.g., corporation, sole proprietor, etc. - A statement that guarantees that the response constitutes a firm offer valid for sixty (60) days following receipt and that ICLS may accept the offer any time within the 60-day period
- Detailed timeline for the project, Project Budget Estimates and Cost Projections including:
o Provide a breakdown of all costs associated with the project
o Identify any additional expenses, reoccurring fees, etc., that you will require to
provide services
o Provide a cost breakdown of services for the next three years due to cost of living
and minimum wage increases.
4. Evaluation Process
Deadline for questions regarding this service is August 19, 2025. Please email inquiries to the following:
- atoerge@icls.org
We will respond within a 72-hour period. The selected vendor will be expected to contract with ICLS. A fully executed contract must be signed and submitted to Inland Counites Legal Services within ten (10) days the bid award has been issued.
Vendors whose responses are not chosen for further negotiations or award will be notified via email.
DEADLINE: Proposals must be delivered via email to Amanda Toerge at atoerge@icls.org no later than 5:00 p.m. on Wednesday, August 27. All proposals must include a statement of authorization to bid signed by a person who is authorized to enter contracts. Bidders must provide a statement that guarantees that the response constitutes a firm offer valid for ninety (90) days following receipt and that ICLS may accept the offer any time within the 90-day period.
Appendix A: Custodial Tasks
Daily Tasks
General Office:
- Empty all trash bins in kitchen area, conference rooms, and employee trash cans. Discard
trash in pick up areas labeled “TRASH” - Provide the following supplies for each location:
a. Large trash can liners
b. Small trash can liners
c. Dish soap for kitchen - Vacuum all public areas such as hallways, lobby floors, conference rooms, and private
offices twice a week and additional vacuuming when requested. - Sanitize private offices when left unlocked. No papers on desks to be touched.
- Sweep and spot clean laminate/tile floors in lobby, workrooms and hallways
- Remove spillage spots from carpet
- Wipe down doorknobs to private offices, conference room, and lobby doors
Kitchen:
- Empty all trash cans and replace liners/trash bags
- Empty recyclables monthly
- Sanitize break room tables and chairs
- Clean and disinfect counter tops
- Sweep and mop breakroom floor
Monthly Tasks:
General Area:
- Steam carpet cleaning of hallways, lobby area, and conference rooms every 3-6 months
upon request. - Clean small and large trashcans in the kitchen, janitor closet and any other cans identified
to be cleaned.
Appendix B: ICLS 2025 Holiday Schedule
Monday, January 1 – New Year’s Day
Monday, January 20 – Martin Luther King Day
Monday, February 17 – President’s Day
Monday, March 31 – Ceasar Chavez Day
Monday, May 26 – Memorial Day
Wednesday, June 19 – Juneteenth
Thursday, July 4 – Independence Day
Monday, September 2 – Labor Day
Monday, September 26 – Native American Day
Tuesday, November 11 – Veterans Day
Thursday, November 27 – Thanksgiving
Friday, November 28 – Day After Thanksgiving
Tuesday, December 25 – Christmas Day
Appendix C: Floor Plan
ICLS Riverside Floor Plan
(attached)
